Application Flowchart
Thorough preparation is crucial for studying in Japan. Refer to our 8-step timeline to guide your preparation process.
Information Gathering
Gather information about studying in Japan by attending Study in Japan fairs and searching educational databases.
- Check required language skills (e.g. Japanese or English proficiency limits).
- Check academic institution fees and tuition schedules.
- Explore scholarship resources and general requirements.
JSC Role: JSC provides comprehensive counseling and access to official databases of Japanese institutions.
School Selection
Select schools that match your study objectives, career plans, and academic background.
- Compare various universities, vocational schools, or language academies.
- Request brochures and official application guidelines directly from target schools.
JSC Role: JSC guides candidates on choosing institutions based on their academic goals and career objectives.
Take Examinations
Sit for the designated examinations required by your target schools.
- Take EJU, JLPT, English examinations (TOEFL/IELTS), or other required tests.
- Make sure you test within the dates accepted by your school.
JSC Role: JSC conducts JLPT/EJU preparation courses and helps candidates register for necessary exams.
Application Submission
Submit all necessary documents to your selected schools before the application deadline.
- Compile academic certificates, letters of recommendation, and proof of funds.
- Ensure official attestation/notarization on transcripts is completed.
JSC Role: JSC assists candidates with document translation, verification, and formatting according to Japanese guidelines.
Entrance Interview & Examination
Take the target Japanese Language School's specific entrance examinations or interviews.
- Participate in written examinations or entrance interviews with school officials.
- Receive official notification of admission.
JSC Role: JSC conducts thorough mock interview preparation to ensure you pass your official admission screenings.
Enrollment Procedures
Finalize school registrations after receiving your Letter of Admission.
- Make the initial tuition and admission fee payments.
- Arrange for accommodations (dormitories, private apartments, or share houses).
- Confirm your arrival date in Japan with the school.
JSC Role: JSC guides students through secure international payment methods for tuition and housing reservations.
COE & Visa Application
Prepare for your departure and complete embassy visa procedures once the Certificate of Eligibility (COE) is issued.
- Upon receiving your Certificate of Eligibility (COE), visit the nearest Japanese Embassy or Consulate.
- Submit visa application form, passport, photos, and COE for student visa issuance.
JSC Role: JSC reviews and verifies all visa application documents, ensuring high approval success rates.
Flight & Arrival
Book airline tickets, arrange travel insurance, fly to Japan, and register as a resident.
- Book airline tickets and arrange travel, liability, or accident insurance.
- Obtain your Residence Card at the airport and register your address within 14 days.
JSC Role: JSC hosts pre-departure orientations, coordinates airport pick-up, and assists with local registration services.
Advisory: Use of Study Abroad Brokers
There are many advantages to doing the study abroad process on your own: it is economical, it gives you the ability to make your own decisions, and it helps you improve your language skills.
If you are busy or concerned about your language skills, using a study abroad broker is an option. However, please choose carefully as some companies charge excessive fees or provide false information.
Points When Choosing a Study Abroad Broker
Are the service charges reasonable and transparent? Always compare the prices of multiple brokers before signing a contract.
- Will they recommend schools that meet your study goals?
- Do they recommend entering Japan using forged documents? (Avoid immediately!)
- Do they provide satisfactory answers to questions and process updates?
- Do they try to unilaterally rush the application?
- Do they explain both the benefits and the hardships of studying abroad?
Do they have a verified, successful track record of sending students to Japan? Ask for reviews and verify their official credentials.
Ready to check visa guidelines?
Review documentation and residency requirements on the Immigration Guide.